for employees, customers, suppliers, other business partners and interested parties

Version: 17. July 2018

Information about the collection of personal data

1) Introduction

We hereby advise that we gather, store, process and use the personal data that is collected from suppliers, customers, other business partners and interested parties (in particular name, address, telephone number, e-mail address, contact information for contact persons, customer number as well as order and delivery data) for the purpose of initiating, establishing and implementing contractual and supply relationships, including delivery, payment and other warranty or product liability.

The personal data that is collected from you is required to conclude and implement a contract. You are not required to provide this data. However, without this data we are not able to conclude a contract with you.

Your data is processed on the basis of Art. 6, para. 1 b of the General Data Protection Regulation.

Furthermore, we are also providing information about the collection of personal data when using our web page (which can be reached using the address “www.schaefer.biz” and other URLs) and the services offered through our websites. Personal data refers to all data that can be attributed to your person (e.g. name, address, e-mail addresses and user behavior).

2) Responsibility

The data controller pursuant to Art. 4, para. 7 of the EU General Data Protection Regulation is

Schäfer Werkzeug- und Sondermaschinenbau GmbH
Dr.-Alfred-Weckesser-Str.6
76669 Bad Schönborn

Telephone: +49 (0)7253-94210
Fax: +49 (0)7253-942194

Website: www.schaefer.biz
e-mail: info@schaefer.biz

Our data protection officer, who can be found in the provider identification section in the Legal Notice, can be reached by sending an e-mail to privacy@schaefer.biz, or by sending a letter to our mailing address with the added text “Data protection officer”.

3) Data for contact purposes

When you contact us by e-mail, we will store the data that you have provided (your e-mail address, possibly your name and telephone number) in order to answer your questions. The data that is collected in this context will be deleted when it is no longer required, or the processing of this data will be restricted in the event that statutory retention obligations apply.

4) Forwarding of personal data to third parties

Personal data is not forwarded to third parties, except in the following cases:

  1. Data transfers to third parties that we have engaged for the purpose of implementing contractual and supply relationships, e.g. banking institutions/payment services providers that process the payments, or transport companies and shipping companies that process the deliveries;
  2. Data transfers to third parties that we have engaged in line with marketing activities and advertising for our own products and services, e.g. marketing services providers and print shops;
  3. Data transfers to third parties to whom we have a legal obligation, e.g. tax office or other government authorities;
  4. Data transfers to third parties in order to comply with our obligations under commercial and tax law, e.g. tax advisors.

Data is only transferred to a third country outside of the European Union that is also not a contracting state of the Treaty on the European Economic Area if it must be transferred for the purpose of implementing a contract between you and us (e.g. delivery to a third country).

Your data will be processed for the duration of the initiation and implementation of a contractual or supply relationship and for the duration of continued obligations from a contractual or supply relationship, e.g. warranty or product liability obligations, and for the duration of statutory retention periods under commercial or tax law.

With regard to the processing of your data for the duration of statutory retention periods under commercial or tax law, such data will be processed on the basis of Art. 6, para. 1 c of the General Data Protection Regulation.

5) Routine deletion and blocking of personal data

The person in charge of processing will only process and store the personal data of the affected person (the data subject) for the amount of time that is required to achieve the purpose of the storage, or insofar as this is prescribed by the European authority issuing directives and regulations or another legislator in legislation or provisions, which apply to the person in charge of processing.

If the purpose for storage does not apply or if a retention period prescribed by the European authority issuing directives and regulations or another legislator in charge expires, the personal data will be blocked or deleted on a routine basis and in accordance with the statutory provisions.

6) Data privacy for applications, during the application process

The person in charge of processing collects and processes the personal data of applicants for the purpose of implementing the application process. Data may also be processed electronically. This will be the case if an applicant has forwarded the relevant application documents to the person in charge of processing by electronic means, e.g. by e-mail or using a web form available on the web page. If the person in charge of processing concludes an employment contract with an applicant, the data that has been transmitted will be stored for the purpose of implementing the employment relationship, taking into account the statutory provisions. If the person in charge of processing does not conclude an employment contract with an applicant, the application documents will be deleted three months after the announcement of the rejection, unless the deletion is opposed by other justified interests of the person in charge of processing. Another justified interest in this context is e.g. the obligation to provide evidence during proceedings according to the General Act on Equal Treatment (AGG).

Your rights

According to Art. 15 of the General Data Protection Regulation, you have the right to obtain information about whether we process your personal data and possibly also a right to obtain information about this personal data as well as a right to obtain the following specific information about this data:

  • the purpose of processing;
  • the categories of this data;
  • the recipients or categories of recipients to whom this data has been or will be disclosed;
  • the planned storage period for this data or, if this is not possible, the criteria for determining this time period.

Under the conditions of Art. 16 of the General Data Protection Regulation, you also have the right to correct any incorrect or incomplete personal data concerning your person, a right to erasure under the conditions of Art. 17 of the General Data Protection Regulation, and a right to restrict the processing of your personal data under the conditions of Art. 18 of the General Data Protection Regulation.

Pursuant to Art. 21, para. 1 of the General Data Protection Regulation, you have the right to object to the processing of your personal data which we process on the basis of Art. 6, para. 1 e or f of the General Data Protection Regulation at any time for reasons that arise from your special situation; this also applies to profiling based on these provisions.

Pursuant to Art. 21, para. 2 of the General Data Protection Regulation, you also have the right to object to the processing of your personal data for the purpose of direct advertising; this also applies to profiling that is connected to such direct advertising.

Under the conditions of Art. 20 of the General Data Protection Regulation, you have a right to data portability.

If the processing of your personal data is based on your consent, you have the right to withdraw this consent at any time. The legitimacy of the processing activities that have been carried out until the time the consent was withdrawn are not affected.

If you believe that the processing of your data violates the data protection legislation, or that your data privacy rights have otherwise been violated, you have the right to complain to a supervisory authority, in particular to the supervisory authority with jurisdiction for our company. The state data protection officer for Baden-Württemberg is the supervisory authority with jurisdiction for our company.

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